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Ben

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How to Create GS1-DataMatrix Barcodes using Barcode Fonts in a Word Mail Merge

The tutorial explains how to encode data for a GS1-DataMatrix barcode in Excel using the Data Matrix Font Encoder VBA and mail merge the Excel file into Word.

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The Data Matrix Font Encoder VBA is included in:

Data Matrix Font and Encoder for Windows

Data Matrix Font and Encoder Package

Universal 2D Font Package

NOTE:
Microsoft Excel may be used as a data source for the font; however, it is difficult to use 2D barcode fonts in Excel because of the encoded data's line feeds and carriage returns. Excel cannot properly handle these characters in a cell. Therefore, you receive a barcode that is not square shaped.



Operating System: Windows

Application: Excel and Word

08-01-14     1033 day(s) ago     Views: 1805

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Ben

Best Answer

1. Download and install a font package that includes Data Matrix. The package installs the necessary encoders and font (IDAutomationDMatrix or IDAutomation2D.ttf) to create barcodes.



2. Open Excel and set up the spreadsheet. In the example, data in column A includes the GTIN data and Column B includes the Date Field. A formula will be written in Column C to produce the encoded data.
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3. Minimize Excel and locate the VBA file named IDAutomation_DataMatrix_Macro.bas. It is located in a path similar to:
C:Program Files (x86)IDAutomation.com DataMatrix Font and Encoder for Windows
C:Program Files (x86)IDAutomation.com DataMatrix Font and Encoder

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4. Maximize Excel and select the Developer Tab.

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5. Select Visual Basic to enter the Editor.
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6. To import the VBA file select File -- Import File then search for and select the IDAutomation_DataMatrix_Macro.vba.

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The VBA file will appear in the Modules folder.



7. Select Tools -- References and search for the Data Matrix encoder. Choose OK.

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8. Select File and choose Close and Return to Microsoft Excel.
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9. In cell C, enter the formula =EncDM and reference Column A2 & Column B to encode the data.
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The encoded data for Data Matrix should appear as several alpha characters.

Resolve the Compile Error: Text or Binary



10. Save the file as an .xlsm.



MAIL MERGE
To generate the barcode the encoded file must be used in a mail merge/data merge.

11. Open Microsoft Word.


12. Select Mailings.
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13. Select Start Mail Merge - Step-by-Step Mail Merge Wizard.
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14. Navigate through the Step-by-Step Wizard. In step 3 of 6, select Browse and load the Excel file. Select OK.


15. In the Mail Merge Recipients, selet OK.


16. In Step 4 of 6, choose More items.
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17. Insert the fields to include in the merge and select Close.
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18. Select the Data Matrix encoded data and in the Home tab of Word, choose the No Spacing Style.
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19. After No Spacing is selected, the encoded data should appear correct.
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20. Right-click the encoded data and set the font to IDAutomationDMatrix or IDAutomation2D.


21. Complete the merge.
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CARRIAGE RETURN ERROR
After merging the data into Word, a group of characters, such as _x000D_, may appear at the end of the merged data. To resolve the issue, return to Excel and implement the SUBSTITUTE function.

Example:

=SUBSTITUTE(EncDM(A2), CHAR(13),"")



Posted 1033 day(s) ago

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