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How to perform a mail-merge from Excel to Word using 2D barcodes

I am using your 2D barcode fonts (Data Matrix) and I can encode the data in Excel using your VBA encoder but the mail merge is incorrect. I made sure to apply the barcode font after the merged field but I there are characters after the barcode, _x000D_


Application: Mail Merge (Excel and Word)

07-18-12     3216 day(s) ago    

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Ben

Best Answer

Forum Post Updated: 4/5/2021

Note: an additional support solution is also available that removes the _x000D_ character from appearing in the Word merge result.


I will provide instructions from beginning to end on how to generate a barcode from Excel to Word for Mail Merge using 2D barcode fonts (Data Matrix) and the Barcode Add In. The _x000D_ is caused when Word cannot properly interpret the carriage return. It is possible to use the SUBSTITUTE function in Excel to correct the issue.

DOWNLOAD AND INSTALL
1. Download and install the 2D barcode package. In the example, I will use Data Matrix.

Other 2D barcode types:
Aztec
QR Code
PDF417
Maxicode

EXCEL
2. Open Excel and set up the spreadsheet. In the example, data in column A2 will include the data to convert to the barcode. A formula will be written in B2 to produce the encoded data.

image



3. Minimize Excel and locate the VBA file named IDAutomation_DataMatrix_ActiveX_Macro.bas. The VBA is located in the Integration folder of the product download.
image

NOTE:
There is an IDAutomation_DM_FontEncoder.bas file that uses the formula =IDAutomation_DMatrix_FontEncoder(). If importing this .bas file, skip only step 7 of this tutorial.
image

Other 2D barcode types:
PDF417 uses IDAutomation_PDF417_Macro.bas
QR Code uses IDAutomation_QR_FontEncoder_VBA_DEMO.bas or IDAutomation_VBA_QRCodeFE2021.bas (licensed)


4. Maximize Excel and select the Developer Tab.

image



5. Select Visual Basic to enter the Editor.
image



6. To import the VBA file select File -- Import File then search for and select the .bas file.

image

The VBA file will appear in the Modules folder.



7. NOTE: If you have imported the IDAutomation_DM_FontEncoder.bas file instead of the IDAutomation_Datamatrix_ActiveX_Macro.bas, skip this step. Select Tools -- References and search for the Data Matrix encoder; it will be named similar to IDAutomation Data Matrix and have a version number at the end of it. Choose OK.
image



8. Select File and choose Close and Return to Microsoft Excel.
image


9. Encode the data by entering the formula. In cell B2, enter the formula =EncDM and reference cell A2 to encode the data. If using the FontEncoder.bas file, use =IDAutomation_DMatrix_FontEncoder. Press return. Drag the corner to encode the remaining data.
image
The data in Column B is encoded.


10. To avoid the _x000D_ issue that may occur in the Mail Merge, apply the Substitute function and replace the carriage return. =SUBSTITUTE(EncDM(A2), CHAR(13),"")

NOTE: =EncDM() and =IDAutomation_DMatrix_FontEncoder() is specific to Data Matrix.

To encode PDF417 for mail merge use, =SUBSTITUTE(IDAutomation_PDF417(A2), CHAR(13),"")

To encode QR Code for mail merge use, =SUBSTITUTE(IDAutomation_QRCode_FontEncoder (A2), CHAR(13),"") or demo version =SUBSTITUTE(IDAutomation_QRCode_FontEncoder_DEMO (A2), CHAR(13),"")


WORD
11.Open Word and perform a Mail Merge. Users inexperienced with Word should use the Mail Merge Wizard or visit the Microsoft Office Website.

12. During the Mail Merge Recipients step, the _x000D_ in the encoded data should no longer appear.
image

13. Insert the Merge Fields.
image

14. When the Barcode field is merged, spaces may appear between the encoded data.
image

Choose the No Spacing option in the Home tab.
image

The encoded data should appear correct.
image

15. Select the barcode font to the field. In the example, the IDAutomation2D is used.
image

Posted 3216 day(s) ago

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